Document Management

There can be times when information is so sensitive that an additional level of security is required; this could be for government documentation, specific medical research information or highly sensitive commercial information that a company does not want to be available in the public domain. Whatever these data might be there can be very special requirements for an ultra secure document archiving facility.
Typical features for ultra secure document storage facilities include:

  • CCTV coverage of all areas
  • Secure entry through controlled pass-codes
  • Strong physical locks
  • Conservation environment necessary to preserve paper and other types of data

The documents could be indexed by department, vendor, purchase order number or any other concept that makes business sense to your organization. Unlike folders in a file cabinet, document management systems store documents in electronic folders that can be indexed by multiple pieces of information. This gives users the ability to search and retrieve documents based upon different criteria.

A document management system can be used to capture and organize all of these documents into easy-to-find electronic documents. The paper documents could have been scanned into the document management system. The electronic records could be either stored in the system or pointed to from another system. A document management system has the power to tie these documents together.


Records Management – Records Management is the practice of maintaining the records of an organization from the time they are created up to their eventual disposal. This may include classifying, storing, securing, and destruction (or in some cases, archival preservation) of records.


Document Imaging – Document imaging is an information technology category for systems capable of replicating documents commonly used in business.


Document Archive – Document Archive solutions enable you to store your documents in forms that are portable and easy to access at the touch of a button.


Online Storage Free – Online Storage Free offers a selection of Online storage sites and/or software you can use to store and access remotely your documents.


Cloud Storage – While cloud storage sounds like it has something to do with weather fronts and storm systems, it really refers to saving data to an off


Restore Lost Files – Restore Lost Files lists a series of programs, methods or alternatives to recover lost data files on hard drives or other unit drives…


Data Retrieval – Data Retrieval involves extracting the wanted data from a database, generally for the purpose of recovering lost or damaged Data…


Shredding – Document Shredding consist en securely destroy a series of document that either were scanned and stored electronically, or their are rather old and no longer in used, Personal documents are also shred to avoid Identity Theft.


Archive Boxes – .. whether it’s your Personal Documents, or Business/Office archive files, it’s important to select the right Boxes for Document Storage.