Records Management
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Document ManagementDocument Management - Document Management is the capture, storage and retrieval of documents. With or without a document management solution, your organization already captures, stores and retrieves documents every day. For many organizations, this process is amazingly time consuming and too often ignored.

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Document Management


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Records Management is the practice of maintaining the records of an organization from the time they are created up to their eventual disposal. This may include classifying, storing, securing, and destruction (or in some cases, archival preservation) of records.

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Records Management Systems (RMS)

Records Management is the practice of maintaining the records of an organization from the time they are created up to their eventual disposal. This may include classifying, storing, securing, and destruction (or in some cases, archival preservation) of records.

A record can be either a tangible object or digital information: for example, Birth Certificates, Medical Records (including X-Rays), Office Documents, Databases, Application data, and e-mail. Records management is primarily concerned with the evidence of an organization's activities, and is usually applied according to the value of the records rather than their physical format.

Paperchase records management (Click to enlarge)
Paperchase Records Management

Records Management refers to an organization's need to capture, store, manage, track retain and destroy its records, whether in paper, physical or electronic form. Records management software systems help businesses and government agencies manage a variety of activities and functions, from file requesting and tracking, to records retention and disposition, to access and security.

Records management is often confused with Enterprise Content Management (ECM). But in fact, the two are focused on solving two entirely different problems. While ECM fosters electronic collaboration and data sharing across an organization, records management focuses on preserving the integrity of records throughout their lifecycle.

A Records Manager is someone who is responsible for records management in an organization. Managing physical records involves different disciplines and may draw on a variety of forms of expertise. Records must be identified and authenticated. This is usually a matter of filing and retrieval; in some circumstances, more careful handling is required. The general principles of records management apply to records in any format. Digital records (almost always referred to as electronic records), however, raise specific issues. It is more difficult to ensure that the content, context and structure of records is preserved and protected when the records do not have a physical existence. This has important implications for the authenticity, reliability, and trustworthiness of records.

A wide variety of functional, departmental and industry-specific words, acronyms, and phrases are used in discussions of records management. Some are unique to this realm, while others are more commonly used terms that have a unique meaning when used in records management discussions. You can find detailed definitions of these terms and concepts within their records management software context in these Glossary of Records Management Terms, created by TAB Fusion RMS


Records Management SystemsRecords Management Systems - Unlike Enterprise Content Management Systems; Records Management Systems tracks physical, paper and electronic records through their lifecycle...check some of them here.

Records Management CompaniesRecords Management Companies - Records Management Companies are listed here...

Document ScannerDocument Scanner - The scanning or digitization of paper documents for storage makes different requirements of the scanning equipment used than scanning of pictures for reproduction. While documents can be scanned on general-purpose scanners, it is more efficiently performed on dedicated document scanners.

Cloud StorageCloud Storage - While cloud storage sounds like it has something to do with weather fronts and storm systems, it really refers to saving data to an off-site storage system maintained by a third party...

Document Storage ServicesDocument Storage Services - Document Storage Services are offered by Storage Companies as an option to physically store your personal or business documents, with special attention on Medical Records, Account Records, Legal Papers and so on...

Medical Records StorageMedical Records Storage - Medical Records Storage have traditionally been compiled and maintained by health care providers, but advances in online data storage have led to the development of personal health records that are maintained by patients themselves, often on third-party websites.

Data RetrievalData Retrieval - Data Retrieval involves extracting the wanted data from a database, generally for the purpose of recovering lost or damaged Data...

Restore Lost FilesRestore Lost Files - Restore Lost Files lists a series of programs, methods or alternatives to recover lost data files on hard drives or other unit drives...

ShreddingShredding - Document Shredding consist en securely destroy a series of document that either were scanned and stored electronically, or their are rather old and no longer in used, Personal documents are also shred to avoid Identity Theft.

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National Archives - Index to Frequently Asked Questions about Records Management. www.archives.gov

Get Data: Recover My Files - Data Recovery Software to Undelete Files; Disk recovery; Recover Deleted Files. www.recovermyfiles.com

OnlineOrganizing - Directory of Online Document Storage companies. www.onlineorganizing.com

HelpINeedStorage - Search for Self Storage Services facilities, boat storage, business storage and more. www.helpineedstorage.com

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