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Document ManagementDocument Management - Document Management is the capture, storage and retrieval of documents. With or without a document management solution, your organization already captures, stores and retrieves documents every day. For many organizations, this process is amazingly time consuming and too often ignored.

Document ImagingDocument Imaging - Document imaging is an information technology category for systems capable of replicating documents commonly used in business.

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Portable Scanner

Production scanning (Click to enlarge)
Production Scanning

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Document Scanner. The scanning or digitization of paper documents for storage makes different requirements of the scanning equipment used than scanning of pictures for reproduction. While documents can be scanned on general-purpose scanners, it is more efficiently performed on dedicated document scanners.

An optical scanner geared to office documents rather than photographs. Also called "office scanners," "enterprise scanners" and "business scanners," desktop models have automatic document feeders that can scan in the range of approximately 15 to 100 pages per minute. Such units are rated in pages per minute (ppm) or impressions per minute (ipm) if both sides of the page are scanned simultaneously. "Personal document scanners" are low-speed, portable models that accept one sheet of paper at a time. Images or Text The output of document scanners may remain as images within a document management system, but many applications require that the characters on the pages be converted into ASCII text for manipulation in word processing and other programs. Most document scanners come bundled with optical character recognition (OCR) software for the computer that provides the conversion from visual character images to ASCII text.

Entscan (Click to enlarge)
Document Scanner

The scanning or digitization of paper documents for storage makes different requirements of the scanning equipment used than scanning of pictures for reproduction. While documents can be scanned on general-purpose Scanners, it is more efficiently performed on dedicated Document Scanners.

When scanning large quantities of documents, speed and paper-handling is very important, but the resolution of the scan will normally be much lower than for good reproduction of pictures.

Document Scanners have Document Feeders, usually larger than those sometimes found on copiers or all-purpose scanners. Scans are made at high speed, perhaps 20 to 150 pages per minute, often in grayscale, although many scanners support color. Many scanners can scan both sides of double-sided originals (duplex operation). Sophisticated document scanners have firmware or software that cleans up scans of text as they are produced, eliminating accidental marks and sharpening type; this would be unacceptable for photographic work, where marks cannot reliably be distinguished from desired fine detail. Files created are compressed as they are made.

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Document Scanning
Production Scanners

The resolution used is usually from 150 to 300 dpi, although the hardware may be capable of somewhat higher resolution; this produces Images of text good enough to read and for optical character recognition (OCR), without the higher demands on storage space required by higher-resolution Images.

Document scans are often processed using OCR technology to create editable and searchable files. Most scanners use ISIS or TWAIN device drivers to scan documents into TIFF format so that the scanned pages can be fed into a document management system that will handle the archiving and retrieval of the scanned pages. Lossy JPEG compression, which is very efficient for pictures, is undesirable for text documents, as slanted straight edges take on a jagged appearance, and solid black (or other color) text on a light background compresses well with lossless compression formats.

A specialized form of document scanning is Book Scanning. Technical difficulties arise from the books usually being bound and sometimes fragile and irreplaceable, but some manufacturers have developed specialized machinery to deal with this. Often special robotic mechanisms are used to automate the page turning and scanning process.

Document scanners (Click to enlarge)
Document Scanners

The amount of data generated by a scanner can be very large: a 600 DPI 23 x 28 cm (9"x11") (slightly larger than A4 paper) uncompressed 24-bit image is about 100 megabytes of data which must be transferred and stored. Recent Scanners can generate this volume of data in a matter of seconds, making a fast connection desirable.

Although no software beyond a scanning utility is a feature of any Scanner, many scanners come bundled with software. Typically, in addition to the scanning utility, some type of image-editing application (such as Photoshop), and optical character recognition (OCR) software are supplied. OCR software converts graphical images of text into standard text that can be edited using common word-processing and text-editing software; accuracy is rarely perfect.

Document Scanning SoftwareDocument Scanning Software - Here you have a list of Document Scanning Softwares

Records ManagementRecords Management - Records Management is the practice of maintaining the records of an organization from the time they are created up to their eventual disposal. This may include classifying, storing, securing, and destruction (or in some cases, archival preservation) of records.

Top Document Scanning Software

Nc 017609
PaperPort Professional "The World's #1 desktop document management software combines fast, easy scanning tools with powerful PDF creation. Plus, connects seamlessly to PaperPort Anywhere delivering anytime-anywhere access to your most important files."Learn More...

Avante screenshot (Click to enlarge)
Laserfiche Avante is a cutting-edge solution that combines comprehensive content management functionality with business process management (BPM) tools to both manage and process information?turning it into an asset that enables efficiency and smart decision-making organization-wide.
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Kodak Capture Pro Software Version 3.1 lets you quickly convert forms, invoices, patient records and other critical business documents to high-quality images. Efficiently capture critical index data, then automatically deliver it all to databases and applications.
Ademero Content Central You may have one or more copiers in your office, but did you know that many of these devices have built-in document scanners?Content Central Document Scanning Software accepts digital images of paper documents obtained through a scanning device and stores the resulting information on a computer server or network. This process helps eliminate the problems associated with paper, such as loss, damage, and the expense of duplication. Content Central contains the necessary tools for scanning, and it also includes management functions designed to help you become more productive.

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Top Document Scanning Equipment

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Kodak Ngenuity 9150DC Scanner (150 PPM) The Kodak Ngenuity Scanner has taken an already great product by Bell & Howell and added in the Ngenuity of Kodak technology and support to give you the best production scanner in its class. The Kodak Ngenuity scanner streamlines your scanning processes by integrating features that allow the operators to keep scanning. With an easy-to-use operator interface and smart front panel functionality, Ngenuity is user-friendly and ideal for companies in industries such as healthcare, financial services, insurance, government, transportation and service bureaus.

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Fujitsu fi-6670A 70ppm Duplex Color 11.7x120" As one of the first scanners in its class to offer hardware-assisted VRS CGA, the fi-6670A model further improves the speed performance when utilizing certain advanced VRS imaging features. In keeping with the Fujitsu tradition, the fi-6670A is the latest to adhere to the strictest of environmental regulations including Energy Star, Reduction of Hazardous Substances and Volatile Organic Compound to better our environment. Designed with outstanding paper handling, high scan speeds up to 90ppm/180ipm and intelligent productivity enhancement features, the Fujitsu fi-6670A scanner delivers the automation and dependability needed for mission-critical production scanning applications. In addition, innovative features such as an intelligent multi-feed function drastically improves the batch scanning process by allowing the ultrasonic double-feed detection sensor to be trained to ignore intentional overlapping documents such as photos in insurance, patient label stickers in healthcare and tapedon receipts for accounting expense reports.

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Kodak i1860 High Speed Color Scanner (200 PPM) KODAK i1860 High Speed Color Document Scanner makes your work a breeze! Scan any type documents at up to 200 pages per minute! Save time, money and increase productivity. Designed for high volume users, the Kodak High Speed Color Dopcument Scanner fits the most demanding of applications. Its features and benefits lead to productivity gains all the way through your scanning process. The i1860 is easy to use and durable enough to work through multiple shifts, day after day. And it adds ergonomic correctness to your scanning operation. Add in great value, and the KODAK i1860 is everything you want in a high-speed, high-volume scanner.

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Fujitsu ScanSnap S1500 The S1500 offers roughly a 10 percent boost in speed from the last-generation ScanSnap, to 20 pages per minute (ppm) or 40 images per minute (ipm) when scanning in duplex mode (both sides of the page at once). It shares the same 600 pixel per inch (ppi) optical resolution, which is more than enough for document scanning, and the same 50-page capacity for its automatic document feeder (ADF). It also adds an ultrasonic sensor to detect double feeds.

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