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Document ManagementDocument Management - Document Management is the capture, storage and retrieval of documents. With or without a document management solution, your organization already captures, stores and retrieves documents every day. For many organizations, this process is amazingly time consuming and too often ignored.

Document archive
Document Archive

Document ImagingDocument Imaging - Document imaging is an information technology category for systems capable of replicating documents commonly used in business.


Quick Finder: Archive Boxes | RM Companies | Document Storage Services | Scanners | Cloud Services | Online Storage | Email Archiving | Data Retrieval/Recovery | Secure Shredding/Destruction
Document Archive solutions enable you to store your documents in forms that are portable and easy to access at the touch of a button.

Your firm or organization could be handling and storing Paper Documents such as Certificates, Licenses, Agreements and Photographs. Some of these might need frequent access without compromising their integrity and security. To help you access your important documents without necessarily carrying them around, Storage Companies offer document archiving solutions.

Document storage (Click to enlarge)
Document Storage

Document storage facilities have been liasing with people both domestically and commercially for years and will continue to do so for the foreseeable future... Are you like most people and keep important and sometimes irreplaceable documents in your home? Can you imagine the problems should they be mislaid, lost due to fire, or if you had a burglary and those documents were taken. Or have you taken the other course of action and spread everything about, leaving the Deeds of your house with the building society, your Will with the bank and placed the insurance policies in a tin box under the bed. Consider document storage. Apart from keeping those important documents together for security reasons, you would be helping your family or solicitor, who frequently experience problems when administering an estate, to know what documents do exist, should the unforeseen happen.

Storage companies who offer secure document storage use Document Management System. A document management system (DMS) is a computer system (or set of computer programs) used to track and store Electronic Documents and/or Images of Paper Documents. The term has some overlap with the concepts of Content Management Systems. It is often viewed as a component of Enterprise Content Management (ECM) systems and related to Digital Asset Management, Document Imaging, Workflow Systems and Records Management Systems. Document Management Systems commonly provide storage, versioning, metadata, security, as well as indexing and retrieval capabilities [...]

Document management system (Click to enlarge)
Document Archiving
DMS Model

Records Management is the practice of maintaining the records of an organization from the time they are created up to their eventual disposal. This may include classifying, storing, securing, and destruction (or in some cases, archival preservation) of records. A record can be either a tangible object or digital information: for example, birth certificates, medical x-rays, office documents, databases, application data, and e-mail. Records Management is primarily concerned with the evidence of an organization's activities, and is usually applied according to the value of the records rather than their physical format.

PDF

Archiving is a rather loaded word since doing it can be a widely varying activity. In many situations, archiving PDF files is a very good solution. In fact it was so attractive to some US Government Agencies that they encouraged their personnel to work on an ISO committee/working group to define a special subset of PDF called PDF/A that meets their needs better than plain old PDF might.

Generally PDF/A restricts the use of features of PDF that might make the visual presentation unreliable. Things like content that might change according to the day on which it is viewed. (Yes, you can do things like that in unconstrained PDF!) PDF/A also requires the use of certain features in PDF, such as including structural information that allows the content to be read, in a superior fashion, to people that are blind and to be extracted for reuse.


Document Storage ServicesDocument Storage Services - Document Storage Services are offered by Storage Companies as an option to physically store your personal or business documents, with special attention on Medical Records, Account Records, Legal Papers and so on...

Email ArchivingEmail Archiving - E-mail archiving is a systematic approach to saving and protecting the data contained in e-mail messages so it can be accessed quickly at a later date.

Medical Records StorageMedical Records Storage - Medical Records Storage have traditionally been compiled and maintained by health care providers, but advances in online data storage have led to the development of personal health records that are maintained by patients themselves, often on third-party websites.

Data RetrievalData Retrieval - Data Retrieval involves extracting the wanted data from a database, generally for the purpose of recovering lost or damaged Data...

Online StorageOnline Storage - List of companies who offers online storage, backup storage online, cloud storage, free trials available. Companies like ADrive, LiveDrive, Mozy, and SafeSync from Trend Micro...

Cloud StorageCloud Storage - While cloud storage sounds like it has something to do with weather fronts and storm systems, it really refers to saving data to an off-site storage system maintained by a third party...

Document Management SoftwareDocument Management Software - Document Management Software is used to track and store electronic documents and/or images of paper documents. It is usually also capable of keeping track of the different versions created by different users (history tracking). The term has some overlap with the concepts of content management systems.

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Approved Index - Compare Quotes from Document Storage Services & Document Storage London. www.approvedindex.co.uk

OnlineOrganizing - Directory of Online Document Storage companies. www.onlineorganizing.com

DocArc - Document Archive (docarc) is a database written in Perl to help you (and your workgroup) keeping track of the vast amount of electronic documents and BibTeX entries you might have in use. The underlying database is MySQL (because it's addressed through Perl's DBI, it might work with others as well). docarc.sourceforge.net

Office Drop - Scan, Access & Share Paper & Digital Files in the Cloud. For small business & home offices. www.officedrop.com



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