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Document archiving (Click to enlarge)
Document Archiving

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Kodak Capture Pro Software Version 3.1 lets you quickly convert forms, invoices, patient records and other critical business documents to high-quality images. Efficiently capture critical index data, then automatically deliver it all to databases and applications.

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Document indexing is the process of associating or tagging documents with different search terms. Setting up the indexes is one of the key factors in having a successful document management implementation.

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Online Documents

Quick Finder: Archive Boxes | RM Companies | Document Storage Services | Scanners | Cloud Services | Online Storage | Email Archiving | Data Retrieval/Recovery | Secure Shredding/Destruction
Document Management is the capture, storage and retrieval of documents. With or without a document management solution, your organization already captures, stores and retrieves documents every day. For many organizations, this process is amazingly time consuming and too often ignored.

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Document Management

Document Archiving For Your Convenience

If there is an uncontrollable growth of data in your business, it is time for you to hire document archiving services. Over time, you need to access your data more easily and efficiently. You need a security system to protect your document's privacy and you need to organize your data. Document shredding services, archiving, and scanning ensure smooth, systematic management of company papers.

Document Archiving

Whether you store hard file copies or scanned images, archiving companies can provide you with a customized database for all of your records. Some can even categorize your records depending on your preferences and build a Master File Index of all your files. High-quality images and support for standard databases and software systems are the best features an archiving company can offer.

If you own a legal, accounting, or medical business, you would easily run out of storage space for files. You will even lose track of them in less than a year. Archiving companies have the capacity to hold hundreds of boxes and keep up with the continuous growth of your physical files. There is no need for you to manually type spreadsheets, upload images, and keep track of your archiving progress. Companies that offer archiving services can do the job for you.

Document Scanning

Hard copies, filing cabinets, and manual searching will soon be outdated. Document scanning services use high-speed scanners and capture software. They can also index and archive your electronic files to make it easier for you to search and access. Some companies even offer on-site scanning services, to guarantee your data's security and make things more convenient for you.

Imagine thousands of files scanned, indexed, and made searchable through only a few keywords. You do not have to waste your time looking for a file that is probably not even there. When you have professionals providing you with document scanning services, your files are right at your fingertips.

Archiving companies also offer retrieval and delivery services as an alternative to document scanning. You have access to this service when they create an off-site document system for your business. They process your requests through email, phone, and fax. They also ensure immediate response and delivery especially in emergencies.

Document Shredding

Confidential and classified papers need to be disposed of properly. Companies that offer document shredding services take this task seriously. They only employ security-trained specialists to handle your documents. You can choose to have an on-site shredding service upon request. They will also always provide you with a Certificate of Destruction upon completion.

In a few years, archiving boxes upon boxes of files will be much more difficult. Try one of the archiving services stated above. The benefits outweigh the cost and will make you wish you had employed them much earlier.

Lyle Osborne runs an accounting firm and uses document scanning services and document shredding services.

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Records Management SystemsRecords Management Systems - Unlike Enterprise Content Management Systems; Records Management Systems tracks physical, paper and electronic records through their lifecycle...check some of them here.

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Dropbox is a free service that lets you bring your photos, docs, and videos anywhere and share them easily. Dropbox was founded in 2007 by Drew Houston and Arash Ferdowsi, two MIT students tired of emailing files to themselves to work from more than one computer.

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Cloud ProvidersCloud Providers - Here we've gathered a list of some Cloud Providers, they offer secure online storage solutions for different kind of documents and data back-up, from personal to financial and business data...


The documents could be indexed by department, vendor, purchase order number or any other concept that makes business sense to your organization. Unlike folders in a file cabinet, document management systems store documents in electronic folders that can be indexed by multiple pieces of information. This gives users the ability to search and retrieve documents based upon different criteria.

A document management system can be used to capture and organize all of these documents into easy-to-find electronic documents. The paper documents could have been scanned into the document management system. The electronic records could be either stored in the system or pointed to from another system. A document management system has the power to tie these documents together.


Shredding ServicesShredding Services - you have a list of Records Management Companies who are dedicated and/or offer Document Shredding, among their services...

DocsVault Docsvault is a Document Management Software that allows you to: Centralize your documents and digital files for easy access, Secure your documents through controlled user access, comply with various regulations and retention policies, convert all your paper files into digital searchable PDFs, find documents and information instantly, improve document workflow throughout local and remote offices, increase efficiency and reduce costs. Docsvault Small Business Edition is a simple, affordable, and feature rich Multiple, User Document Management software with all the tools for a complete conversion to a paperless office. Docsvault Professional Edition is easy to use Personal Document Management software. Easily scan, categorize, store, and retrieve your documents digitally.

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Advance System Recovery Advanced Disk Recovery scans your entire system for deleted files and folders and gives you the opportunity to recover them. Hard drives, partitions, external devices, and even CDs and DVDs can be scanned for recoverable files using Advanced Disk Recovery. Two types of scans are provided. The Quick Scan uses the Master File Table and the Deep Scan uses file signatures. Once the scan is complete, you can either preview the files/folders or recover them to the location you want. It is as simple as that.

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Records ManagementRecords Management - Records Management is the practice of maintaining the records of an organization from the time they are created up to their eventual disposal. This may include classifying, storing, securing, and destruction (or in some cases, archival preservation) of records.

Document ImagingDocument Imaging - Document imaging is an information technology category for systems capable of replicating documents commonly used in business.

Document ArchiveDocument Archive - Document Archive solutions enable you to store your documents in forms that are portable and easy to access at the touch of a button.

Online Storage FreeOnline Storage Free - Online Storage Free offers a selection of Online storage sites and/or software you can use to store and access remotely your documents.

Cloud StorageCloud Storage - While cloud storage sounds like it has something to do with weather fronts and storm systems, it really refers to saving data to an off-site storage system maintained by a third party...

Restore Lost FilesRestore Lost Files - Restore Lost Files lists a series of programs, methods or alternatives to recover lost data files on hard drives or other unit drives...

Data RetrievalData Retrieval - Data Retrieval involves extracting the wanted data from a database, generally for the purpose of recovering lost or damaged Data...

ShreddingShredding - Document Shredding consist en securely destroy a series of document that either were scanned and stored electronically, or their are rather old and no longer in used, Personal documents are also shred to avoid Identity Theft.

Archive BoxesArchive Boxes - .. whether it's your Personal Documents, or Business/Office archive files, it's important to select the right Boxes for Document Storage.

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Get Data: Recover My Files - Data Recovery Software to Undelete Files; Disk recovery; Recover Deleted Files.

OnlineOrganizing - Directory of Online Document Storage companies.

DocArc - Document Archive (docarc) is a database written in Perl to help you (and your workgroup) keeping track of the vast amount of electronic documents and BibTeX entries you might have in use. The underlying database is MySQL (because it's addressed through Perl's DBI, it might work with others as well).

Online document storage, is the process of storing documents as electronic files. There are some obvious benefits to Online Document Storage as opposed to Physical Storage of Paper Documents. First and foremost, Online Document Storage allows for the immediate retrieval of documents. You just can't have immediate document retrieval with paper especially if you have more than one document that you need. Just saying that documents can be retrieved faster however is not good enough.

Scanning documents creates an image of the document in a format that can be viewed online. Most people are familiar with PDF files. That is just one format. Other formats are used for document management too.

Document capture is not just the process of scanning paper documents. Document capture also takes into account electronic documents.

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Document Storage Services

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