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Document archiving (Click to enlarge)
Document Archiving

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Kodak Capture Pro Software Version 3.1 lets you quickly convert forms, invoices, patient records and other critical business documents to high-quality images. Efficiently capture critical index data, then automatically deliver it all to databases and applications.

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Document indexing is the process of associating or tagging documents with different search terms. Setting up the indexes is one of the key factors in having a successful document management implementation.

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Online Documents


Quick Finder: Archive Boxes | RM Companies | Document Storage Services | Scanners | Cloud Services | Online Storage | Email Archiving | Data Retrieval/Recovery | Secure Shredding/Destruction
Document Management is the capture, storage and retrieval of documents. With or without a document management solution, your organization already captures, stores and retrieves documents every day. For many organizations, this process is amazingly time consuming and too often ignored.

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Document Management


How Document Archiving Can Help Your Company Run Smoothly

Many successful businesses use document archiving system to help them store and secure important files. This lets them save documents from damage caused by improper handling or poor external conditions. This also reduces the chances of files being lost or torn into shreds.

This is one of the reasons they look for companies offering document archiving solutions. Aside from archiving media and electronic files, they also provide document imaging services.

Why should I hire a document archiving company?

These companies can help organize important files. They can file legal and financial documents properly so you can easily access them. They will save you time and effort from browsing through each and every filing cabinet searching for necessary documents.

These companies offer document imaging services as well. These are useful tools in business operations because it can convert text, diagrams, charts, and pictures into accessible digital files.

These processes allow your company to run 'green' operations by reducing paper usage. Not only will your company help the environment, it will also cut costs on overhead expenses.

What should I consider when archiving documents?

You must consider the procedures involved in this process. You should decide which files you need to archive and which ones you should access immediately. Remember, the methods in storing documents may vary every time new technology emerges. This is because there are many new tools offering efficient and affordable solutions. The number of software tools used for document imaging services and archiving consistently increase giving businesses more opportunities to archive at a lower rate.

Businesses can now scan or convert files into digital items, reducing the amount of physical space required for systemized record keeping.

Are there risks with document imaging services or archiving?

Remember that risks are part of any business. They are inherent in any archiving system and businesses must consider these when making archiving policies. Risks of these processes depend on how secure the archives are.

Business owners should, therefore, employ adequate safeguards to protect the stability and security of the archive. One way of doing this is by installing anti-virus software that can prevent viruses from destroying the files.

What are the benefits of hiring these companies?

The benefits of having efficient document storing systems have increased along with the technological solutions. Electronic records occupy less physical space. Businesses can easily and quickly make archived content available when required. These are often in a searchable electronic format.

Also, since these files are digitally arranged, it is easier to find the files you need. You can find the exact file you are looking for with just a few clicks.

These processes are cost-effective, accessible, organized, and eco-friendly. If you're thinking of giving your business an organized archiving system, try services offered by document managing firms.

Lyle Osborne is an IT student doing research on document archiving and knows companies offering document imaging services.

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Records Management SystemsRecords Management Systems - Unlike Enterprise Content Management Systems; Records Management Systems tracks physical, paper and electronic records through their lifecycle...check some of them here.

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Dropbox is a free service that lets you bring your photos, docs, and videos anywhere and share them easily. Dropbox was founded in 2007 by Drew Houston and Arash Ferdowsi, two MIT students tired of emailing files to themselves to work from more than one computer.

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Cloud ProvidersCloud Providers - Here we've gathered a list of some Cloud Providers, they offer secure online storage solutions for different kind of documents and data back-up, from personal to financial and business data...

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The documents could be indexed by department, vendor, purchase order number or any other concept that makes business sense to your organization. Unlike folders in a file cabinet, document management systems store documents in electronic folders that can be indexed by multiple pieces of information. This gives users the ability to search and retrieve documents based upon different criteria.

A document management system can be used to capture and organize all of these documents into easy-to-find electronic documents. The paper documents could have been scanned into the document management system. The electronic records could be either stored in the system or pointed to from another system. A document management system has the power to tie these documents together.

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Shredding ServicesShredding Services - ...here you have a list of Records Management Companies who are dedicated and/or offer Document Shredding, among their services...

Docsvault
DocsVault
DocsVault Docsvault is a Document Management Software that allows you to: Centralize your documents and digital files for easy access, Secure your documents through controlled user access, comply with various regulations and retention policies, convert all your paper files into digital searchable PDFs, find documents and information instantly, improve document workflow throughout local and remote offices, increase efficiency and reduce costs. Docsvault Small Business Edition is a simple, affordable, and feature rich Multiple, User Document Management software with all the tools for a complete conversion to a paperless office. Docsvault Professional Edition is easy to use Personal Document Management software. Easily scan, categorize, store, and retrieve your documents digitally.

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Advance System Recovery Advanced Disk Recovery scans your entire system for deleted files and folders and gives you the opportunity to recover them. Hard drives, partitions, external devices, and even CDs and DVDs can be scanned for recoverable files using Advanced Disk Recovery. Two types of scans are provided. The Quick Scan uses the Master File Table and the Deep Scan uses file signatures. Once the scan is complete, you can either preview the files/folders or recover them to the location you want. It is as simple as that.

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Records ManagementRecords Management - Records Management is the practice of maintaining the records of an organization from the time they are created up to their eventual disposal. This may include classifying, storing, securing, and destruction (or in some cases, archival preservation) of records.

Document ImagingDocument Imaging - Document imaging is an information technology category for systems capable of replicating documents commonly used in business.

Document ArchiveDocument Archive - Document Archive solutions enable you to store your documents in forms that are portable and easy to access at the touch of a button.

Online Storage FreeOnline Storage Free - Online Storage Free offers a selection of Online storage sites and/or software you can use to store and access remotely your documents.

Cloud StorageCloud Storage - While cloud storage sounds like it has something to do with weather fronts and storm systems, it really refers to saving data to an off-site storage system maintained by a third party...

Restore Lost FilesRestore Lost Files - Restore Lost Files lists a series of programs, methods or alternatives to recover lost data files on hard drives or other unit drives...

Data RetrievalData Retrieval - Data Retrieval involves extracting the wanted data from a database, generally for the purpose of recovering lost or damaged Data...

ShreddingShredding - Document Shredding consist en securely destroy a series of document that either were scanned and stored electronically, or their are rather old and no longer in used, Personal documents are also shred to avoid Identity Theft.

Archive BoxesArchive Boxes - .. whether it's your Personal Documents, or Business/Office archive files, it's important to select the right Boxes for Document Storage.

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HelpINeedStorage - Search for Self Storage Services facilities, vehicle storage, business storage, Document Storage and more. www.helpineedstorage.com

Shiply - Directory of UK courier Companies, Home Movers, Document Storage, Self Storage Services Facilities; describe what it is you need to move, location and other preference, and check the lists of the best options for you. www.shiply.com

Get Data: Recover My Files - Data Recovery Software to Undelete Files; Disk recovery; Recover Deleted Files. www.recovermyfiles.com

OnlineOrganizing - Directory of Online Document Storage companies. www.onlineorganizing.com

DocArc - Document Archive (docarc) is a database written in Perl to help you (and your workgroup) keeping track of the vast amount of electronic documents and BibTeX entries you might have in use. The underlying database is MySQL (because it's addressed through Perl's DBI, it might work with others as well). docarc.sourceforge.net

Online document storage, is the process of storing documents as electronic files. There are some obvious benefits to Online Document Storage as opposed to Physical Storage of Paper Documents. First and foremost, Online Document Storage allows for the immediate retrieval of documents. You just can't have immediate document retrieval with paper especially if you have more than one document that you need. Just saying that documents can be retrieved faster however is not good enough.

Scanning documents creates an image of the document in a format that can be viewed online. Most people are familiar with PDF files. That is just one format. Other formats are used for document management too.

Document capture is not just the process of scanning paper documents. Document capture also takes into account electronic documents.

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Document Storage Services

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